Corporate Events, Incentives, Conference Management | First Event

Virtual Global Experience World Education Summit 2021

Client

Overview

Our client is a leading organisation in the education sector, aiming to bring together educators, thought leaders, and innovators from across the globe. Their ambition was to host the world’s largest annual virtual gathering for education professionals.

A person with long hair wearing a headset sits at a desk with multiple computer screens, appearing to coordinate a virtual global summit in a modern office or call center environment. A man wearing glasses sits at a desk with multiple monitors, typing on a keyboard during a virtual global summit in a modern office with blue curtains and a microphone on the desk.

The Challenge

Creating a truly global virtual summit on this scale meant overcoming complex logistical, technical, and engagement hurdles. The client needed a solution that could handle massive numbers, multiple streams, and seamless integration—all while delivering an engaging, professional experience for every delegate. Key challenges included:

  • Host a 4-day virtual summit for 16,000 delegates worldwide.

  • Manage 8 concurrent streams with 400 sessions and over 100 speakers.

  • Integrate the client’s existing platform with First Event’s livestream technology.

  • Deliver a professional, immersive experience that allowed delegates to engage fully in sessions, panels, and presentations from a single screen.

  • Provide full technical support to ensure a smooth experience for all speakers and delegates across multiple time zones.

Our Solution

We approached this summit with a meticulous planning and production mindset, recognising the scale and ambition of the event.

This approach allowed the event to run smoothly, with delegates experiencing a professional, immersive summit without the complexity often associated with large-scale virtual events.

  1. Comprehensive production plan

    One month before the event, we built an exhaustive schedule covering each of the 8 streams, detailing session timings, topics, speakers, and locations. This preparation ensured every aspect was accounted for before the event went live.

  2. Seamless livestream integration

    We integrated the client’s existing platform with our livestream systems, allowing delegates to access the summit easily from anywhere in the world. This setup also enabled high-quality video and audio for all sessions.

  3. Speaker support made simple

    Over 100 speakers joined from destinations including Hawaii, Hong Kong, and Australia. Our team made it simple: speakers joined via video call and shared their presentations directly from their devices, supported by our technical team to resolve any last-minute issues.

  4. Immersive virtual stage experience

    We designed a clear, professional, and engaging interface for delegates. Each screen showcased the speaker, presentation, and live discussions in one view, creating a sense of being “in the room” while spotlighting the client’s branding.

  5. Additional engagement opportunities:

    Beyond the core sessions, delegates could participate in inspiring panel discussions and thought leadership presentations, enhancing interaction and learning.

Why

It Worked

Exceptional technical execution: The livestream ran flawlessly, with delegates able to access any session easily. Technical issues were resolved immediately by our proactive team, earning praise from the client.

High delegate engagement: The clear layout and immersive virtual stage encouraged participation in both sessions and live discussions.

Speaker satisfaction: Our simplified setup and robust support ensured speakers could focus on delivering content without technical distractions.

A close-up of a streaming setup shows a Stream Deck device with multiple buttons on a desk, arranged for managing a virtual global summit, in front of a keyboard and monitors displaying audio mixing and streaming software. A person wearing headphones sits at a desk with multiple computer monitors displaying video calls and controls, suggesting they are managing a virtual global summit or coordinating a remote work or live streaming setup.

Explore More

Want to see how we create an unmissable event? Explore our virtual event services or get in touch with our expert event team.