Switzerland Incentive Travel Event for a Global Tech Scaleup

Client

Overview

A global tech scaleup wanted to reward and celebrate their team’s achievements with a high-impact incentive travel event. With 270 attendees from two countries, their goal was to create incredible lifelong memories, strengthen relationships across global teams, and deliver an experience fully aligned with their brand values.

Five musicians in suits enthusiastically perform indoors at an incentive travel event, playing guitar, saxophone, upright bass, small guitar, and a box drum as the audience watches from seated chairs in a bright, elegant room.

A large, diverse crowd stands in a decorated hall at an incentive travel event as a person in a colorful, rainbow-striped jacket addresses them from the front, with bright lights illuminating the ornate room.

A group of people smiling and posing together indoors at an incentive travel event. Some are holding musical instruments including a saxophone, guitars, and a double bass. String lights and event decorations are visible in the background.

Two people ride dog sleds pulled by huskies across a vast snowy landscape with a rugged, snow-covered mountain in the background under a clear sky.

The Challenge

Bringing together 270 delegates from multiple countries for an incentive event was no small feat. The client wanted an experience that was seamless, personalised, and true to their brand, while offering a mix of work, culture, adventure, and team-building. This meant carefully balancing expectations, logistics, and activities across a multi-day programme

Coordinating an incentive event for 270 delegates across multiple countries with varied expectations.
Ensuring the experience reflected the client’s brand and values while remaining seamless and personalised.
Managing complex logistics including flights, accommodation, venues, multi-day itineraries, and bespoke activities.
Balancing work-focused sessions with cultural, adventure, and team-building experiences.

Our

Solution

From the start, we worked closely with the client’s internal event team to ensure every detail aligned with their objectives, brand values, and communications. We managed the full experience; from branded charter flights and a bespoke event website to travel, accommodation, venues, and every activity on the itinerary.

On the ground, our dedicated team provided support at every step, welcoming delegates, meeting their needs, and handling any unforeseen challenges.

Over four days in Montreux, the programme blended work, adventure, and celebration. It kicked off with a Leadership Summit, followed by a Swiss-themed Welcome Party with live music, games, and branded touches.

Adventures continued at Glacier 3000, with tobogganing, sledging, the Peak Walk, and Alpine dining. Geneva offered exploration, leisure, and optional skiing in Leysin. Delegates then indulged in a chocolate workshop and wine tasting in Lavaux, followed by a Swiss restaurant tour with team-building activities.

The event culminated at Chillon Castle with a Holi-themed gala, featuring a dance performance and a three-course Indian fine dining menu. Finally, an Awards Ceremony at Le Petit Palais celebrated outstanding individuals and the team’s collective success in unforgettable style.

A large group gathers at an evening incentive travel event in a courtyard with stone walls. There are balloons, tables with drinks and food, and warm lighting, creating a festive atmosphere.

A stone castle with round towers and red-tiled rooftops stands beneath two large white balloons marked PEX TAK, floating under a clear sky. Informational signs in the foreground hint at an exclusive incentive travel event taking place.

Why

It Worked

Personalisation: Branded elements and tailored experiences made the event unforgettable.
Seamless Logistics: Meticulous planning and on-site support ensured a smooth experience for all delegates.
Balance of Work & Leisure: Combining leadership sessions with adventure, culture, and team-building strengthened engagement and relationships.
Attention to Detail: Small touches, from bespoke websites to curated activities, amplified the client’s brand and enhanced delegate satisfaction.

People enjoy ski lift experiences over a snowy mountain landscape, with others skiing and snowboarding below; a tall, rocky peak rises in the background under a bright, cloudy sky.

A large group of people pose together outdoors on a lawn, smiling and raising their arms, with trees and distant mountains visible in the background under a bright sky.

“We’ll always look back fondly at the trip we organised with First Event. The aim was to create incredible lifelong memories for our team, and it’s safe to say that everyone believes this experience will stay with them as one of the most amazing trips of their lives… The First Event team were professional, supportive, and always provided the best guidance to make this the most memorable trip for us!”

Explore More

Want to see how we create an unmissable event? Explore our incentive services or get in touch with our expert event team.